FAMILY NIGHT CHECKLIST
(80 Servings)
Check out the front door key from Club Manager.
Inventory freezer and refrigerator prior to purchasing items listed below. Previously frozen meat not used on Family Night WILL NOT be refrozen. Cook all thawed patties. Uncooked fresh meat should be put into the freezer for the next Family Night. Check how much mustard, pickles, mayonnaise, and ketchup are in the refrigerator.
If desired, you can obtain an advance from Club Manager
(Neil Schaible, 678-7084, maximum of $175.00) to buy food. Be aware that Neil cannot get the money until
the first day of the month in which Family Night falls thus early coordination
will be necessary. It may be easier to
buy the food yourself, keep all receipts, and then turn them in for
payment. KEEP ALL RECEIPTS! (DO
NOT PAY TAX). Do not mix personal non
reimbursable items on these receipts.
Suggest you have three people working in the kitchen behind the counter and three people cooking at the grill. Up to six volunteers will be rewarded with free dinners for this event. In addition, two bar tenders will receive free meals.
The fall and winter months (November through March) are routinely less attended, so plan accordingly. Also, Friday nights around holidays (July 4th and Billy Bowlegs weekend) are also less attended. For those dates you might consider planning for 60 attendees while having additional meat available if needed.
General Instructions:
Paper plates, napkins and utensils are provided by the Yacht Club. These items are located in lower cupboards under counter top. If not there, check storage room.
Arrive at the Club early (suggest 4:30 pm) – Make hamburger patties (if necessary) and start cooking around 5:45 pm. First hamburger should be available NLT 6:30 pm.
Get $20.00 in ones and a roll of quarters ($10.00) from Club Manager for change. Collect $3.00 (Hazel usually does this) for each adult (over the age of 12). Count money and & turn in to Hazel or Neil along with all your receipts. If they are not available, place money and receipts in a zip lock bag or envelope with a full explanation. Give bag or envelope to an EYC Bridge member, preferably the Commodore.
Gas bottles for the grill are locked in the metal cabinet located outside. Check to make sure you have enough propane to complete the cooking. If you need to get a bottle filled, you can get them filled on base at the RV camping facility or exchanged at the Base Shoppette. Keep the receipt to get your money back.
Place unfrozen meat and unused buns in the freezer for the next time. Save mustard, ketchup, and pickles. Please date bottles when you buy them.
Clean up and return key. (Place in mail slot in front door or give to Club manager)
Note: Please contact Gary Combs, 217-5181, for questions, additions, or suggested changes to this checklist. This checklist will be updated at least annually; check date for currency.
Inventory/Purchase List
|
Item |
Required |
On Hand |
Need |
Cost |
|
Hamburger Patties* |
80 |
|
|
|
|
Hamburger Buns |
70 |
|
|
|
|
Hot dogs |
100 |
|
|
|
|
Hot dog buns |
70 |
|
|
|
|
Sliced cheese |
50 |
|
|
|
|
Heads of lettuce |
2 |
|
|
|
|
Onions** |
6-8 |
|
|
|
|
Tomatoes** |
10-15 |
|
|
|
|
Baked beans(16oz cans) |
16 or 256oz |
|
|
|
|
Potato Chips (Large bag) |
4 |
|
|
|
|
Plates & Utensils |
100 servings |
|
||
|
Propane |
2 bottles |
|
*Hamburger - at least 80 patties. Approx. 30 lbs of ground beef; check stock in freezer. Some people prefer to make the patties versus ready-made. It has been suggested that people not buy the frozen burgers, but to purchase fresh made patties at Winn Dixie, (check your prices, meat is getting very expensive). All not cooked fresh beef can be frozen. Recommend a small surplus of meat be kept in the freezer for the occasional unexpected large crowds. Historically, smaller attended months are July, December and January. If the first Friday is in conjunction with holiday weekend, the participation may be less than normal.
*Frozen hamburgers – Some experienced crew chiefs recommend purchasing 85% lean frozen patties from the Base Commissary (or 18-pack from Sams). They are perfectly sized and they cook straight from the freezer which makes quantity estimating easy—buy extra and don’t cook them unless you need them. They also cook well with little flare up.
*The most common remark during Family Night is the tendency to overcook (hockey-puck style) burgers or just the opposite, serving them rare. The rare ones can be recovered with a little more time on the grill or a short period in the microwave.
**Produce – purchase larger quantity if the items are small
***In the past, some Family Night crew chiefs have also provided a small dessert following the meal. The routine is ice cream and cookies. Check the freezer; there is often left-over ice cream from Membership night or the previous Hamburger Night. If you have the budget, you’ll only need to purchase a couple bags of cookies and a large tub or two of ice cream.
May 18, 2012